Terms and Conditions

1. Introduction and Acceptance

Welcome to Interviewer Studio, an AI-powered platform for running AI-led interviews, presentations, and training sessions, provided by Combined Intelligence (Pty) Ltd ("we," "us," or "our"). Interviewer Studio is part of the Combined Intelligence platform. These Terms and Conditions ("Terms") govern your access to and use of the Interviewer Studio application, including AI-hosted sessions, session templates, voice and text hosting, session analysis, and related services (collectively, the "Service").

By accessing or using Interviewer Studio, you agree to be bound by these Terms. If you do not agree to these Terms, you must not access or use the Service.

2. Service Description

Interviewer Studio is an AI-powered session platform within the Combined Intelligence platform that provides:

• AI-Hosted Sessions: Run interviews, presentations, and training sessions led by an AI host that guides participants, answers questions, and captures responses
• Session Builder and Templates: Create reusable session templates with their own flow, questions, canonical FAQ answers, and source material
• AI Personas: Configurable AI hosts that lead sessions live with voice-first delivery and text support
• Voice and Text Hosting: Voice-native session hosting, including speech-to-text transcription and text-to-speech delivery
• Session Insights and Review: Review responses, participation, comprehension signals, transcripts, and synthesis across sessions
• Document Processing: Advanced analysis, chunking, and semantic search of source material you upload to power a session
• Knowledge Management: Organization and retrieval of information from uploaded material using semantic search and retrieval-augmented generation (RAG) technology
• Multi-Tenant Platform: Secure, isolated workspaces for organizations with subscription-based access tiers

The Service is provided on a subscription basis with multiple tiers offering different features and usage limits.

3. Legal Jurisdiction and Business Entity

Combined Intelligence (Pty) Ltd is a company registered in the Republic of South Africa. These Terms are governed by and construed in accordance with the laws of the Republic of South Africa. Any disputes arising out of or relating to these Terms or the Service shall be subject to the exclusive jurisdiction of the courts of South Africa.

Company Details:

• Company Name: Combined Intelligence (Pty) Ltd
• Registered in: Republic of South Africa
• Website: combinedintelligence.ai
• Email: info@combinedintelligence.ai

4. User Accounts and Registration

4.1 Account Creation

To access the Service, you must create an account. You agree to:

• Provide accurate, current, and complete information during registration
• Maintain and promptly update your account and company information
• Maintain the security of your password and account credentials
• Notify us immediately of any unauthorized use of your account
• Ensure you have authority to bind your organization to these Terms

4.2 Account Responsibility

You are responsible for all activities that occur under your account. We are not liable for any loss or damage arising from your failure to maintain account security.

4.3 Eligibility

The Service is intended for use by individuals and organizations for creating and running AI-hosted interviews, presentations, and training sessions, knowledge management, and analysis purposes. If using the Service on behalf of an organization, you must be authorized to represent your organization and enter into binding agreements on its behalf.

5. Subscriptions and Billing

5.1 Subscription Tiers

The Service is provided through multiple subscription tiers (Free, Growth, Scale, Enterprise) with varying features, usage limits, and pricing. Subscription features and limits are outlined on our website and in your account dashboard.

5.2 Billing

Subscription fees are billed in advance on a recurring basis (monthly or annually, as selected). You authorize us to charge your payment method on file for all applicable fees.

5.3 Payment Terms

All fees are non-refundable unless otherwise stated in writing. If payment fails, we may suspend or terminate your access to the Service until payment is received.

5.4 Cancellation and Refunds

Subscriptions may be cancelled at any time through your account settings, with cancellation taking effect at the end of the current billing period. No refunds will be provided for partial billing periods.

5.5 Usage Limits

Each subscription tier includes specific usage limits (e.g., sessions hosted, session minutes, participants, document uploads, AI queries, storage). Exceeding these limits may result in additional charges or require upgrading to a higher tier.

6. Acceptable Use and Prohibited Activities

6.1 Permitted Use

You may use the Service only for lawful purposes related to:

• Creating and running AI-hosted interviews, presentations, and training sessions
• Collecting responses, feedback, and insights from session participants you are authorized to engage
• Analyzing and extracting insights from your own documents, sessions, and content
• Generating content based on your uploaded materials and session outcomes
• Organizing and managing knowledge bases for personal or business use
• Conducting research and analysis using AI-powered tools
• Educational, training, and learning purposes

6.2 Prohibited Uses

You agree NOT to use the Service to:

• Violate any laws, regulations, or third-party rights including copyright and intellectual property laws
• Upload content you do not have the right to use or distribute
• Generate or distribute harmful, illegal, defamatory, or inappropriate content
• Run sessions or create content containing misleading, fraudulent, or deceptive information
• Record or engage participants without providing required notice or obtaining any consent required by law
• Reverse engineer or attempt to extract proprietary AI models or algorithms
• Use the Service to develop competing AI-powered platforms
• Circumvent usage limits, access controls, or security measures
• Share account credentials or provide unauthorized access to the Service
• Scrape, harvest, or collect data from the Service without authorization
• Interfere with, disrupt, or overload the Service or its infrastructure
• Use automated systems (bots, scrapers) to access the Service without permission

7. AI-Generated Content Disclaimer

7.1 Nature of AI-Generated Content

You acknowledge and understand that:

• AI host responses, transcripts, summaries, insights, and other generated content are produced by machine learning models and may contain errors, inaccuracies, or inconsistencies
• AI-generated content is based on patterns learned from training data, the inputs you provide, and what participants say during a session
• Speech transcription may misrecognize words, speakers, or context, and may be incomplete
• We do not guarantee the accuracy, completeness, or reliability of AI-generated content
• AI-generated content should be reviewed and verified before being used for important decisions or publications
• The Service is a tool to assist your work, not a replacement for human judgment and expertise

7.2 AI Content Limitations

AI host responses, transcripts, and generated content:

• May contain factual errors, transcription mistakes, or misinterpretations of source material or participant responses
• May not reflect the most current information if source documents are outdated
• Should be verified against original source materials when accuracy is critical
• May reflect biases present in training data or uploaded documents
• Are not professional advice (legal, medical, financial, etc.) unless explicitly provided by a qualified professional

7.3 User Responsibility

You are responsible for:

• Reviewing and verifying AI-generated transcripts, insights, and content before use or distribution
• Ensuring you have the right to upload and analyze documents and source material you provide to the Service
• Informing session participants that the session is AI-hosted and recorded, and obtaining any consent required by law
• Complying with copyright and intellectual property laws when using generated content
• Making independent decisions and not relying solely on AI-generated recommendations
• Using the Service in accordance with applicable laws and professional standards

8. User Accountability and Liability

You expressly acknowledge that:

• We provide AI-powered tools and analysis, not guarantees of specific outcomes
• Results and outcomes depend on the quality of input prompts, documents, your use of the Service, and external factors
• You are solely responsible for decisions made based on AI-generated content or insights
• You will not hold us liable for errors, inaccuracies, or consequences arising from use of AI-generated content
• You are responsible for ensuring you have the right to upload and use documents and source material on the Service
• You are responsible for verifying the accuracy of AI-generated transcripts, insights, and content before use in critical applications

9. Intellectual Property Rights

9.1 Our Intellectual Property

The Service, including Interviewer Studio, all software, AI models, algorithms, user interface, branding, and platform technology, is owned by Combined Intelligence (Pty) Ltd and protected by intellectual property laws. The Combined Intelligence platform, Interviewer Studio, and its AI host technology are the exclusive property of Combined Intelligence (Pty) Ltd.

You receive a limited, non-exclusive, non-transferable license to access and use the Service according to your subscription tier. This license grants no right to copy our methodologies, prompts, system architecture, or AI logic, or to replicate the Service commercially. You may not:

• Copy, modify, reverse engineer, or create derivative works from the Service
• Resell, sublicense, or commercialize access to the Service
• Extract, copy, or attempt to replicate the underlying AI models, algorithms, prompts, system architecture, or AI logic
• Remove or modify any proprietary notices or branding
• Use the Service to develop competing products or services

We retain ownership of all platform technology, AI models, system architecture, and aggregated anonymized learnings derived from platform usage. No personal information or organization-identifiable data is included in such aggregated learnings.

9.2 Your Content

You retain ownership of all documents, data, and materials you upload to the Service ("Your Content"). By uploading Your Content, you grant us a limited license to:

• Store, process, and analyze Your Content to provide the Service
• Use Your Content to host sessions and generate AI responses, transcripts, and content for you
• Create embeddings and indexes of Your Content for search and retrieval
• Use anonymized, aggregated data to improve the Service (no personally identifiable information)

You represent and warrant that you have all necessary rights to upload Your Content and grant us this license.

9.3 AI-Generated Content

Transcripts, insights, and other content generated by Interviewer Studio and other AI features of the Service are owned by you, subject to our underlying intellectual property rights in the Service itself. You may use AI-generated content for any lawful purpose, but you remain responsible for ensuring such use complies with applicable laws and third-party rights.

10. Data Security and Confidentiality

10.1 Data Security

We implement reasonable technical and organizational security measures to protect Your Content and personal information, including:

• Encryption of data in transit and at rest
• Access controls and authentication mechanisms
• Regular security assessments and updates
• Multi-tenant data isolation to prevent cross-organization data access

However, no system is completely secure. You acknowledge that you upload content at your own risk.

10.2 Confidentiality

We will maintain the confidentiality of Your Content and will not share it with third parties except:

• As necessary to provide the Service (e.g., third-party AI providers under confidentiality agreements)
• With your explicit consent
• As required by law or legal process
• To protect our rights, property, or safety
• In anonymized, aggregated form that cannot identify you or your organization

10.3 Your Responsibilities

You are responsible for:

• Maintaining the confidentiality of your account credentials
• Controlling who within your organization has access to the Service
• Not uploading highly sensitive data (e.g., passwords, credit card numbers) unless absolutely necessary
• Complying with your own organization's data security and confidentiality policies

11. Privacy and Data Protection

Your privacy is important to us. Our collection, use, and protection of your personal information is governed by applicable data protection laws, including the Protection of Personal Information Act (POPIA) of South Africa and international data protection standards.

Key privacy principles:

• We collect only information necessary to provide and improve the Service
• We implement appropriate technical and organizational security measures to protect your data
• We comply with applicable data protection laws in South Africa and jurisdictions where we operate
• Your sessions, transcripts, conversations with the AI host, and Interviewer Studio usage data may be logged for quality assurance, debugging, and service improvement
• We do not sell your personal information or Your Content to third parties
• You have rights to access, correct, export, and request deletion of your personal data
• You can request data export or deletion through your account settings or by contacting us

For more information, please review our Privacy Policy.

12. Disclaimers and Limitations of Liability

12.1 Service Provided "As Is"

The Service, including Interviewer Studio, is provided "as is" and "as available" without warranties of any kind, either express or implied. We disclaim all warranties, including but not limited to warranties of merchantability, fitness for a particular purpose, and non-infringement. We do not guarantee that the Service will be:

• Uninterrupted, timely, secure, or error-free
• Free from viruses or other harmful components
• Accurate, reliable, or complete
• Meeting your specific requirements or expectations

12.2 AI Content Disclaimer

We make no warranties or guarantees regarding:

• Accuracy, completeness, or reliability of AI host responses, transcripts, insights, or content
• Suitability of AI-generated content for any particular purpose
• Results or outcomes from using the Service or AI-generated content
• Quality or usefulness of insights derived from document analysis

12.3 Limitation of Liability

To the maximum extent permitted by law, Combined Intelligence (Pty) Ltd, its directors, officers, employees, contractors, and affiliates shall not be liable for:

• Any indirect, incidental, special, consequential, or punitive damages
• Loss of profits, revenue, data, goodwill, or business opportunities
• Data loss or corruption (maintain your own backups of important documents and session records)
• Errors, inaccuracies, or omissions in AI host responses, transcripts, or content
• Decisions or actions taken based on AI-generated content or analysis
• Unauthorized access to your account or data
• Service interruptions, outages, or technical issues
• Third-party actions or services integrated with the Service

Our total liability for any claims arising from or related to the Service shall not exceed the lesser of: (a) the amount you paid us in the twelve (12) months preceding the claim, or (b) ZAR 10,000.

13. Indemnification

You agree to indemnify, defend, and hold harmless Combined Intelligence (Pty) Ltd and its officers, directors, employees, contractors, and agents from any claims, liabilities, damages, losses, costs, or expenses (including reasonable legal fees) arising from:

• Your use or misuse of the Service, including Interviewer Studio
• Your violation of these Terms or applicable laws
• Your Content, including any copyright or intellectual property infringement claims
• Sessions you run and content you create or distribute using the Service
• Your engagement or recording of session participants, including any failure to provide notice or obtain required consent
• Decisions or actions taken based on AI-generated content from the Service
• Your violation of any third-party rights (privacy, intellectual property, etc.)
• Unauthorized access to your account due to your failure to maintain security
• Claims by members of your organization or third parties who use your account

14. Termination and Suspension

14.1 Termination by You

You may terminate your account and cancel your subscription at any time through your account settings. Termination will take effect at the end of your current billing period. You may also request immediate account deletion by contacting us.

14.2 Termination or Suspension by Us

We reserve the right to suspend or terminate your access to the Service immediately, with or without notice, for:

• Violation of these Terms or applicable laws
• Non-payment of fees
• Fraudulent, abusive, or illegal activity
• Uploading malicious content or attempting to compromise the Service
• Running sessions or distributing content that is harmful, misleading, or inappropriate
• Excessive use that degrades Service performance for other users
• Developing competing services using our platform
• Any conduct that we reasonably believe harms us or other users

14.3 Effect of Termination

Upon termination of your account:

• Your right to access the Service immediately ceases
• You remain liable for all outstanding fees owed
• We may delete Your Content, including session recordings, transcripts, and account data, within 30 days (export your data before terminating)
• Sections of these Terms that by their nature should survive (IP rights, disclaimers, limitations of liability, indemnification) continue to apply
• No refunds will be provided for unused subscription time unless required by law

14.4 Data Export

Before terminating your account, you should export any important data, transcripts, and session records. We provide data export functionality in your account settings. We are not responsible for data loss after account termination.

15. Third-Party Services and AI Providers

Important Notice: The Service integrates with and uses third-party AI providers and services. Combined Intelligence (Pty) Ltd is an independent platform and is NOT affiliated with, endorsed by, or an official representative of any third-party AI provider.

15.1 Third-Party AI Models

Interviewer Studio and the Combined Intelligence platform use AI models from third-party providers including but not limited to:

• OpenAI (GPT language models and speech-to-text / text-to-speech models)
• Anthropic (Claude models)
• Google (Gemini models)
• xAI (Grok models)
• Other AI language and speech service providers

Your use of the Service may involve Your Content being processed by these third-party AI providers in accordance with their terms of service and privacy policies.

15.2 No Endorsement

We do not endorse or guarantee the performance, accuracy, or suitability of any third-party AI models or services. Third-party terms, policies, and capabilities may change without notice.

15.3 Your Responsibility

You are responsible for ensuring your use of the Service and third-party AI models complies with applicable laws, regulations, and your own organizational policies.

16. Modifications to Terms and Service

16.1 Changes to Terms

We reserve the right to modify these Terms at any time. We will provide notice of material changes by:

• Posting updated Terms on our website with a new "Last Updated" date
• Sending email notification to registered users
• Displaying a notice on the Service

Your continued use of the Service after notification of changes constitutes acceptance of the updated Terms. If you do not agree to the changes, you must stop using the Service and may terminate your account.

16.2 Changes to Service

We may modify, update, suspend, or discontinue any aspect of the Service at any time, including:

• Adding or removing features
• Changing usage limits or subscription tiers
• Updating AI models or underlying technology
• Discontinuing support for certain file types or integrations

We will provide reasonable notice for material changes that negatively affect paid subscribers.

17. Third-Party Links and Content

The Service may contain links to third-party websites, services, or resources. We do not endorse and are not responsible for:

• Third-party content, products, or services
• Privacy practices of third-party websites
• Accuracy or availability of external resources
• Any damages or losses caused by use of third-party content

Your interactions with third-party websites and services are solely between you and the third party. You should review their terms and privacy policies before engaging.

18. Dispute Resolution

18.1 Informal Resolution

In the event of any dispute, controversy, or claim arising from or relating to these Terms or the Service, the parties agree to first attempt resolution through good-faith negotiation by contacting us at info@combinedintelligence.ai.

18.2 Arbitration

If informal resolution fails within 30 days, disputes may be resolved through binding arbitration in accordance with the Arbitration Act 42 of 1965 of South Africa. Arbitration proceedings shall be held in Johannesburg, South Africa, and conducted in English.

18.3 Jurisdiction and Governing Law

These Terms are governed by the laws of the Republic of South Africa. Any legal proceedings not subject to arbitration shall be subject to the exclusive jurisdiction of the courts of South Africa.

18.4 Exceptions

Nothing in this section prevents either party from seeking injunctive relief in court to protect intellectual property rights or prevent unauthorized access to the Service.

19. Miscellaneous Provisions

19.1 Entire Agreement

These Terms, together with our Privacy Policy and any applicable order forms or subscription agreements, constitute the entire agreement between you and Combined Intelligence (Pty) Ltd regarding the Service and supersede all prior agreements and understandings.

19.2 Severability

If any provision of these Terms is found invalid, illegal, or unenforceable by a court of competent jurisdiction, the remaining provisions remain in full force and effect, and the invalid provision shall be modified to the minimum extent necessary to make it valid and enforceable.

19.3 Waiver

Our failure to enforce any right or provision of these Terms shall not constitute a waiver of that right or provision. Any waiver must be in writing and signed by an authorized representative.

19.4 Assignment

You may not assign, transfer, or delegate these Terms or your rights and obligations hereunder without our prior written consent. We may assign these Terms without restriction, including in connection with a merger, acquisition, or sale of assets. These Terms bind and inure to the benefit of the parties and their permitted successors and assigns.

19.5 Force Majeure

We shall not be liable for any failure or delay in performance due to circumstances beyond our reasonable control, including but not limited to acts of God, natural disasters, war, terrorism, pandemics, strikes, governmental actions, or failures of third-party services or infrastructure.

19.6 Independent Contractor

The relationship between you and Combined Intelligence (Pty) Ltd is that of independent contractors. Nothing in these Terms creates a partnership, joint venture, agency, or employment relationship.

19.7 Language

These Terms are drafted in English. Any translation is provided for convenience only. In the event of any conflict, the English version shall prevail.

19.8 Export Compliance

You agree to comply with all applicable export and import laws and regulations. You represent that you are not located in, under the control of, or a national or resident of any country subject to embargo or sanctions.

20. Contact Information

For questions about these Terms or the Service, please contact us:

• Combined Intelligence (Pty) Ltd
• Website: combinedintelligence.ai
• Email: info@combinedintelligence.ai
• Registered in: Republic of South Africa